Complete User Guide: Personal Calendar
Calendar Planner User Guide: Full Year Calendar with Notes and Multiple Schedules
Your Complete Guide to Mastering the Ultimate Calendar Application
Version 2.0 | Last Updated: January 2026
Table of Contents
Getting Started
Signing In
To save your data permanently and access premium features:
- Click the "Sign in with Google" button in the top-right corner
- Grant the necessary permissions when prompted
- Your data will automatically sync with the cloud
Initial Setup
Sync Status
Check the sync indicator in the top navigation to see your connection status:
- ✅ Green: Synced with cloud
- ⚠️ Orange: Offline mode
- 📝 Gray: Local storage only
Notifications
When you first use the app, allow browser notifications for:
- Event reminders
- Schedule updates
- Sync status changes
Calendar Views
Switch between three different views using the toggle buttons:
Month View
See your entire month at a glance:
- Colored dots indicate schedules by category
- Click any date to view details
- Use arrows to navigate months
- Today's date is highlighted in blue
List View
View all your schedules in chronological order:
- Grouped by date
- Filter by category
- See upcoming events clearly
- Quick access to schedule details
Day View
Focus on a single day:
- Detailed schedule list
- Add daily notes
- Create new schedules from this date
- Navigate day by day
The image shows the three different calendar view modes with annotations explaining key features.
Quick Navigation
- Floating "Today" button: Instantly return to today's date
- Full Year View: Click the calendar icon in month view to see the entire year
- Keyboard shortcuts: Use the Escape key to close modals
Creating Schedules
Three Ways to Create Schedules
Method 1: Create Button
Click the main "Create" button for full control:
- Choose schedule type (Event, Task, Appointment)
- Select category with color coding
- Set from date and target date
- Add time and reminders
- Configure recurrence if needed
Method 2: Quick Add
Use the floating "+" button for rapid entry:
- Enter event name
- Add date (YYYY-MM-DD format)
- Add time (optional)
- Automatically saves as Personal category
Method 3: Day View
Create schedules from any day's detail view:
- Navigate to the desired day
- Fill in the form at the bottom
- "From date" automatically set to today
- Target date defaults to the selected day
The application enforces schedule limits per date based on your plan:
- Free Plan: 5 schedules per date
- Pro Plan: 20 schedules per date
- Lifetime Plan: Unlimited schedules
If you reach the limit, you'll see a prompt to upgrade your plan.
Recurring Events
Create events that repeat automatically with our advanced recurrence system:
| Pattern | Description | Use Cases |
|---|---|---|
| Daily | Repeat every X days | Daily standups, medication reminders |
| Weekly | Repeat on specific weekdays | Team meetings, classes, gym sessions |
| Monthly | Same date or same weekday each month | Bill payments, monthly reports |
| Yearly | Same date every year | Birthdays, anniversaries |
| Custom | Repeat every X days (flexible) | Irregular schedules, custom patterns |
Recurrence Settings
- Interval: Set how often the pattern repeats (e.g., every 2 weeks)
- End Date: Optional - stop recurrence on a specific date
- Occurrence Count: Optional - stop after X occurrences
- Weekday Selection: For weekly patterns, choose specific days
Categories & Organization
Use color-coded categories to organize your schedules effectively:
| Category | Color | Description | Typical Uses |
|---|---|---|---|
| Work | ● Red | Professional commitments | Meetings, deadlines, projects |
| Personal | ● Blue | Personal activities | Self-care, hobbies, personal goals |
| Health | ● Green | Health and wellness | Doctor appointments, exercise, meditation |
| Finance | ● Orange | Financial matters | Bill payments, budgeting, investments |
| Education | ● Purple | Learning and development | Classes, study sessions, workshops |
| Family | ● Dark Orange | Family activities | Family events, kids' activities |
| Travel | ● Teal | Travel plans | Trips, flights, accommodations |
| Social | ● Brown | Social events | Parties, gatherings, networking |
Filtering by Category
In both List and Month views, you can filter schedules by category:
- Click any category tag to show only that category
- Click "All" to show all categories
- The count shows how many schedules in each category
- Filter persists until you change it
Image shows how categories appear in the calendar with color coding and filtering options.
Notifications & Reminders
Never miss an important event with our comprehensive notification system:
Browser Notifications
Get desktop notifications for upcoming events:
- Automatically requested on first use
- Show event details and time
- Click to open the schedule
- Auto-dismiss after 10 seconds
Reminder Settings
Configure how and when you're reminded:
- Default: 30 minutes before
- Customizable per schedule
- Range: 1 minute to 24 hours before
- Works for recurring events too
Email Reminders PRO
Premium feature for email notifications:
- Get reminders in your inbox
- Includes event details
- One-click event access
- Backup for browser notifications
Setting Up Notifications
- Click the bell icon in the top navigation
- Toggle browser notifications ON
- Set default reminder time (recommended: 30 minutes)
- For email reminders, upgrade to Pro or Lifetime plan
- Test with a schedule that's 5 minutes away
Common User Questions & Solutions
You've reached your plan's schedule limit for this date. Upgrade to Pro (20 schedules/date) or Lifetime (unlimited) for more capacity.
Recurring events generate instances automatically. Check if you've set an end date that has passed, or try refreshing the view.
Check browser permission settings for notifications. Also verify that reminder times are set and the event hasn't already passed.
Data is tied to your Google account. Sign back in with the same account to access your synced data. Unsaved local data may be lost.
Ensure you're using the exact email the key was purchased with. Keys are case-sensitive and format-sensitive (XXXX-XXXX-XXXX-XXXX).
Currently, schedules must be deleted individually. Use the search function to find all schedules you want to delete, then delete them one by one.
Tips & Tricks
Keyboard Shortcuts
- Esc: Close any modal or menu
- Click + Drag: Select multiple days (in month view)
- Double-click: Quick create on selected date
Productivity Tips
- Use consistent categories for better filtering
- Set default reminder time to match your workflow
- Use recurring events for regular commitments
- Export data quarterly for backup
Mobile Usage
- Install as PWA for app-like experience
- Enable notifications for mobile alerts
- Use day view for focused planning
- Sync across all devices with login
Advanced Features
- Floating Help Button: Always-available help access
- Quick Add: Floating "+" for rapid entry
- Full Year View: See entire year at once
- Search Function: Find any schedule by name, description, or category
- Notes per Day: Add daily notes that save automatically
Troubleshooting
| Issue | Possible Cause | Solution |
|---|---|---|
| Can't sign in | Firebase initialization failed | Refresh page, check internet, allow cookies |
| Data not syncing | Offline mode or sync error | Check sync indicator, go online, refresh |
| Schedule limit error | Reached plan's schedule limit | Upgrade plan or reduce schedules on that date |
| Notifications not working | Browser permissions or settings | Allow notifications in browser settings |
| Activation key rejected | Wrong email or expired key | Use correct email, check key format, contact support |
| Slow performance | Too many schedules or browser cache | Clear browser cache, reduce schedules, upgrade plan |
Getting Help
- In-app Help: Click the floating "?" button
- Sync Status: Check the sync indicator for connectivity issues
- Browser Console: For technical issues, check browser console (F12)
- Contact Support: Email support@yourapp.com for premium users
- Community: Check our blog for updates and tips
