TaskMaster Pro | Complete Task Manager & To-Do List
A Task Manager & To-Do List is a productivity application that helps users organize, track, and complete their tasks and projects. It serves as a digital system to capture all work items, set priorities, manage deadlines, and monitor progress toward goals. The tool transforms mental clutter into actionable, organized lists that reduce cognitive load and increase productivity.
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TaskMaster Pro - Complete User Guide
Advanced Task Management with Productivity Analytics
Introduction
TaskMaster Pro is a comprehensive task management system that combines traditional task tracking with advanced productivity analytics. This guide explains all features, calculations, and formulas used in the system.
Key Features:
Task Management
Create, organize, and track tasks with priority levels
Productivity Analytics
Real-time statistics and performance metrics
Voice Notes
Record and attach voice memos to tasks
Calendar View
Visual task scheduling and deadline tracking
Step-by-Step User Guide
Adding Tasks
Quick Add: Use the top section for rapid task entry. Type your task, set date, priority, and category.
Detailed Add: Use the form below for complete task details including description, estimated time, and voice notes.
Enter in the Quick Add field for instant task creation.
Using Voice Notes
Click the microphone button to record voice memos. The system supports:
- Recording up to 5 minutes per note
- Playback and editing of recordings
- Attachment to existing tasks
Organizing Tasks
Use the tab navigation to filter tasks:
- All Tasks: Complete task list
- Today: Tasks due today
- This Week: Weekly overview
- Overdue: Past due tasks
- Inbox: Uncategorized tasks
- Upcoming: Future tasks
View Modes
Switch between different views:
- List View: Traditional task list
- Board View: Kanban-style columns
- Calendar View: Monthly calendar with tasks
Editing & Managing
Click any task to open the edit modal where you can:
- Update task details
- Change status (Pending/Completed)
- Add or modify voice notes
- Delete tasks
Formulas & Calculations
TaskMaster Pro uses sophisticated formulas to calculate productivity metrics. Below are the mathematical models implemented:
Where:
- \( P \) = Productivity Score (0-100)
- \( C \) = Completed Tasks
- \( T \) = Total Tasks
- \( H \) = High Priority Tasks Completed
- \( O \) = Overdue Tasks
Where \( R_c \) = Completion Rate Percentage
Where:
- \( w_i \) = Weight for priority level \( i \) (High: 3, Medium: 2, Low: 1)
- \( c_i \) = Count of completed tasks at priority level \( i \)
- \( n \) = Number of priority levels
Where:
- \( E_t \) = Time Efficiency Percentage
- \( d_i \) = Due date of task \( i \)
- \( a_i \) = Actual completion date of task \( i \)
- \( C \) = Total completed tasks
| Metric | Formula | Range | Description |
|---|---|---|---|
| Productivity Score |
\( P = \frac{C}{T} \times \) \( (1 + \frac{H}{T} \times 0.5) \times \) \( (1 - \frac{O}{T} \times 0.3) \times 100 \) |
0-100 | Overall productivity measurement |
| Completion Rate | \( R_c = \frac{C}{T} \times 100\% \) | 0-100% | Percentage of tasks completed |
| Priority Efficiency | \( E_p = \frac{H_c}{H_t} \times 100\% \) | 0-100% | High priority task completion rate |
| Overdue Ratio | \( R_o = \frac{O}{T} \times 100\% \) | 0-100% | Percentage of overdue tasks |
| Task Velocity | \( V = \frac{C}{D} \) | Tasks/Day | Average tasks completed per day |
Input Validation & Units
Required Input Validation:
- Task Title: Minimum 3 characters, maximum 200 characters
- Due Date: Must be today or in the future (for new tasks)
- Estimated Time: Range 0.25 to 24 hours, increments of 0.25
- Priority Levels: High, Medium, Low (predefined values)
- Project Categories: Inbox, Work, Personal, Shopping
Common Mistakes & Solutions:
- Empty Task Title: "Please enter a task title"
- Past Due Date: "Due date cannot be in the past for new tasks"
- Invalid Time Estimate: "Please enter time between 0.25 and 24 hours"
- Microphone Access Denied: "Allow microphone access to record voice notes"
- No Tasks Found: "No tasks match your filters. Try different criteria"
Accuracy & Reliability:
Statistical Accuracy: All calculations use real-time data with precision to 2 decimal places. The formulas are based on established productivity metrics research.
Data Persistence: All data is stored locally in your browser using localStorage, ensuring privacy and immediate availability.
Calculation Updates: Metrics update in real-time as you add, complete, or modify tasks.
Limitations: The productivity score is a relative metric for personal tracking. Compare against your own historical data rather than absolute benchmarks.
Visual Analytics
Weekly Productivity Trend
Sample weekly productivity visualization
Priority Management Matrix
Urgent
Not Urgent
Urgent
Not Urgent
Matrix Interpretation:
- High/Urgent: Do immediately
- High/Not Urgent: Schedule for later
- Low/Urgent: Delegate if possible
- Low/Not Urgent: Do last or eliminate
Task Distribution Analysis
High Priority
Medium Priority
Low Priority
Advanced Features
Recurring Tasks
Set tasks to repeat daily, weekly, or monthly with automatic regeneration
Advanced Filtering
Filter by project, status, priority, and date ranges simultaneously
Data Export
Export tasks to JSON format or copy all data to clipboard
Due Date Alerts
Visual indicators for upcoming and overdue tasks
Energy Level Tracking:
The system tracks your energy level estimates for tasks to help with scheduling:
- High Energy: Complex, demanding tasks
- Medium Energy: Regular work tasks
- Low Energy: Simple, routine tasks
Use this to match tasks with your energy levels throughout the day.
Best Practices & Tips
Daily Workflow
- Start each day reviewing "Today" tab
- Use Quick Add for spontaneous tasks
- End day by planning tomorrow's tasks
- Use voice notes for quick capture on the go
Priority Management
- Limit High Priority tasks to 3-5 per day
- Batch similar tasks together
- Review and adjust priorities weekly
- Use the Eisenhower Matrix (visualized above)
Productivity Optimization
- Aim for 70-80% daily completion rate
- Track your weekly productivity score trends
- Use calendar view for deadline management
- Regularly clear completed tasks
Data Maintenance
- Export data monthly for backup
- Archive completed projects
- Review and update recurring tasks quarterly
- Use filters to focus on current priorities
⚠️ Important Notes:
- All data is stored locally in your browser - clear browser data will delete your tasks
- Regularly export important task lists
- Voice notes may require microphone permission each session
- Browser compatibility: Works best on Chrome, Firefox, Safari, Edge
TaskMaster Pro
Complete Task Management & Productivity Analysis System
Version 2.0 | All calculations based on established productivity research
For support or feedback, refer to the documentation above
